Count us in
for your success

BeanCounter is a custom web-based application that streamlines the management of your gourmet brew-on-demand coffee machine business. Take a tour.

We also do vending machines! Visit the dedicated site to find out more.

Try BeanCounter for FREE!


The Perks

What BeanCounter will do for your business

Automate Your Future

No accounting experience necessary – you won’t need to channel your inner bean counter in order to run your business with clock-like precision. BeanCounter’s automated reporting does all of the calculations for you. Subtotals, discounts, sales taxes, givebacks, etc. are already embedded into a system that’s been tested on the street.

BeanCounter is an essential tool for new franchisees/owners, and experienced operators. The system lets you know exactly when, and what you need to do, and BeanCounter will guide you through the process every step of the way.

Stay Organized

BeanCounter keeps your business all together in one place – available anywhere you are, at any time via your mobile device – invoices, inventory, scheduling – it’s all with you when you need it.

All records are digital (and always secure). No more reading (your own) bad handwriting. No more searching for misplaced bits of paper. Your data is stored securely on industrial-grade scalable servers, with regular backups, so there’s no need to manage your own tech infrastructure.

BeanCounter will ensure that you’ll never miss a deadline or a scheduled service visit, and BeanCounter’s comprehensive Service Record Form guides you, or your staff, through the entire servicing process to guarantee that nothing ever gets missed.

Real Time Tracking

With BeanCounter, all of your daily activities are visible in real time. You’ll view service visit records the instant that they’ve been entered – if it’s been done, you’ll see it. BeanCounter is with you

See the Big Picture

See reports and totals for everything, so you can identify what’s working and what needs work. BeanCounter can even Identify troublesome machines, (and late employees), and you always have access to your entire history to verify service records.

We’ll Grow with You

BeanCounter grows with your business, so you’ll pay for only what you need. From the smallest startup to the thriving operation, BeanCounter easily accommodates the management of large accounts with multiple machine locations.

BeanCounter was specifically crafted by industry experts to manage a vending business just like yours. Your subscription to the BeanCounter system means you’ll reap the benefits from the years of real-world experience and success that we’ve already built in.

The Features

How BeanCounter helps your business

Machine Management
  • Stores and tracks all of your accounts, locations, service visits, and staff activities.
  • Track income from all machines at a glance.
Servicing & Inventory
  • Tracks service/restock visits as they happen.
  • All service/restock visits are stored for future reference and reporting.
Your Own BeanCounter
  • Supports large accounts with multiple machine locations.
  • Customize to match your offerings, including multiple coffee types, specialty items, and multiple extras, like cups, creamers, water, etc.
  • Supports multiple payment models, including pay-as-you-go, cash-back, discounts, different prices per product, location-specific requirements, stock charges, etc.
Flexible Reporting
  • Tracks and reports on usage, billing, maintenance, service, restocking, and more.
Invoicing Made Easy
  • Quick and easy built-in invoicing.
  • Invoicing for individual locations or complex multi-location accounts.
Web-Based Reliability
  • Entirely web-based
  • Cross-platform compatible (Mac, PC, Linux)
  • Responsive & mobile friendly for use on your web-enabled smart phone (IOS, Android, BlackBerry, Windows Phone) or tablet.

What’s Brewing? Upcoming features we're working on

  • Inventory tracking, with warnings on low stock.
  • Direct access / hotline to some of the most successful people in this industry
  • Export to Excel/CSV
  • Email notifications for key actions, such as service visits so you can tell what's happening when just from your inbox.


Grows with your business. Pay for only what you need.


Up to 10 machines
Sign Up


10-20 machines
Sign Up


20+ machines
Sign Up

Pay with automatic monthly charges, or pre-pay by the year (with 20% discount). Easy to start and grow. Won’t cost more than you’re making. No obligation – you can unsubscribe anytime and we’ll even give you a record of your data.


About Us

We've bean there, and done that!

Doug Leblanc

One of the most successful “Bean to Cup” Independent Gourmet Coffee Operators in North America, Doug left 20 years in the corporate world with Nielsen Media research to follow his dream of entrepreneurship. Those twenty years of gathering information for Nielsen TV Ratings and realizing the power of information has lead to the development of this company. “Watch every detail that affects the accuracy of your work.” -Arthur  C Nielsen.

Andrew Burke

Andrew’s twenty years of professional software application development experience give him the ideal skills to develop this industry-specific tool for entrepreneurs.

“Start-up success is not a consequence of good genes or being in the right place at the right time. Success can be engineered by following the right process, which means it can be learned, which means it can be taught.”


The Inside Scoop

Learn from our experience with these handy tips

Bean to Cup Pros

It is early 2015 and we are in a world that largely accepts climate change as a reality.…

Why the Time Is Right For BeanCounter

Most companies in the vending industry still work the old fashioned way.…

Read More Tips
Nov 21

Take a Tour of BeanCounter

Take a guided tour of the BeanCounter software with this 5 minute video.…

Oct 12

BeanCounter at CAMA 2017

BeanCounter is excited to announce that they will have a booth at the 2017 Canadian Automatic Merchandizing Association annual trade show in Quebec City from October 12 to 14.…

Feb 21

New! Downloadable User Guides

We’re starting to roll out in-app user guides for the various parts of the BeanCounter software.…

Feb 01

New! Now Tracking Hours and Mileage

After a number of users requested it, BeanCounter now lets you track time spent during a visit and the mileage driven to get to the site.…

Need more information? Contact Us